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Stock Entry (Supplier Deliveries)

The "Stock Entry" page is what you will use for your daily operations to add new products you receive from a supplier.

1. Delivery Details​

Before adding items, you must first specify the supplier and any reference numbers:

  • Supplier: You can search for an existing supplier or create a new one on the fly.
  • Invoice No: (Optional) The invoice number from your supplier.
  • Reference No: (Optional) Any other reference number for the delivery.

2. Adding Items to the Delivery​

You can add items by searching for them. If an item doesn't exist, the system will prompt you to create it.

Creating a New Product​

The form is very similar to the "Initial Stock Entry" page, but with a few key differences for supplier tracking:

  • You will not see an input for "Loose Pieces."
  • You will see these extra fields:
    • Expiry Alerts: Set the number of days before expiry to receive an alert (default is 30 days).
    • Bonus Quantity: (Default 0) Any free items given by the supplier. This quantity is added to your stock but not to your total cost.
    • Discount (%): (Default 0) Any discount given for this specific product.

Adding an Existing Product​

When adding an existing product, you will also see the Bonus Quantity and Discount (%) fields, allowing you to track supplier deals on a per-item basis.

3. Reviewing Your Entry​

As you add items, they will appear in a list at the bottom of the form. You can remove items from this list before finalizing the stock entry.

This section also shows you a summary of the delivery:

  • Total Paid Items: The total number of items you paid for.
  • Bonus Items: The total number of free/bonus items.
  • Total Cost: The final cost of the added items after all discounts are applied.